NWESD Policy Manual & Administrative Procedures

Series 1000 - The Board of Directors
Series 2000 - Instruction
Series 3000 - Students
Series 4000 - Community Relations
Series 5000 - Personnel
Series 6000 - Management Support

THE BOARD OF DIRECTORS
Organization
1000 Legal Status and Operation of the Board (9/24/15)
Election    
1105 Director District Boundaries (1/27/16)
1105-F1 Map of Districts (5/25/11)
1110 Election (10/26/11)
1110-P Candidate Orientation Procedures (10/26/11)
1111 Oath of Office (3/28/18)
1111-F1 Director's Oath of Office Form (4/25/01)
1112 Board Member Orientation (4/25/01)
1114 Board Member Resignation (8/26/09)
1115 Vacancies (01/25/12)
1115-P Vacancies Procedures (3/28/01)
1115-F1 Application for Position on Board of Directors (3/28/01)
Board Organization
1210 Annual Organizational Meeting, Election of Officers (3/28/01)
1220 Board Officers/Representatives and Duties of Board Members (3/28/01)
1230 Secretary (6/23/04)
1240 Committees (3/28/01)
1260 Legal Services (3/28/01)
Methods of Governance
1310 Policy Adoption, Administrative Procedures and Manuals (9/24/15)
1320 Suspension of the Policy (3/28/01)
Meetings
1400 Meeting Conduct, Order of Business and Quorum (8/27/2014)
1400-P Meeting Conduct, Order of Business and Quorum Procedures (8/22/12)
1410 Executive or Closed Sessions (8/16/17)
1420 Proposed Agenda and Consent Agenda (8/27/2014)
1420-P Agenda/Consent Agenda Procedures (10/23/02)
1430 Audience Participation (3/28/01)
1440 Minutes (4/28/10)
Principles of Operation
1610 Conflict of Interest (3/28/01)
1620 Board/Superintendent Relations and Board/Staff Communications (4/24/13)
1620-P Superintendent/Board/Staff Relationships and Expectations Procedures (10/28/09)
1630 Evaluation of the Superintendent (3/28/01)
1630-P Evaluation of the Superintendent Procedures (3/28/01)
1630-F1 Evaluation of the Superintendent Form (2/22/17)
1630-F2 Performance Evaluation of the Superintendent Plus: Delta Form (3/28/01)
Board Member Benefits
1731 Board Member Expenses (4/24/13)
Board Development
1810 Annual Goals (3/28/01)
1810-P Annual Goals Procedures (3/28/01)
1820 Evaluation of the Board (3/28/01)
1820-P Evaluation of the Board Procedures (3/28/01)
1820-F1 Board Self Evaluation (9/23/10)
1822 Training and Development for Board Members (3/28/01)
1900 Appointment of Members to the Regional Committee on School District Organization (12/15/08)
1900-F1 Declaration of Candidacy 12/15/08)
     
INSTRUCTION
Program Development and Resources
2020 Selection of Instructional Materials (1/27/16)
2020-P Selection and Challenge of Instructional Materials Procedures (1/27/16)
2020-F1 Questioned and Challenged Materials Form (3/28/01)
2022 Electronic Information System (Networks) (11/13/12)
2022-P Electronic Resources Procedures/Safety Requirements (11/13/12)
2022-F1 Student Network User Agreement Form (8/24/11)
2022-F2 Photo/Image Release Form (4/29/08)
2022-F2R Photo/Image Release Form in Russian (5/23/12)
2022-F2S Photo/Image Release Form in Spanish (4/29/08)
2025 Copyright Compliance (4/25/12)
  Interim Designation of Agent to Receive Notification of Claimed Infringement, Pam Estvold  
2025-F1 NWESD 189 and Copyright Compliance Form (1/23/02)
2027 NWESD 189 Ownership of Staff-Created Work   (6/24/15)
2029 Animals as Part of the Instructional Program (9/24/15)
2029-P Animals as Part of the Instructional Program (9/24/15)
2030 Service Animals in Programs (9/24/15)
2030-P Service Animals in Programs (9/24/15)
2030-F1 Service Animal Agreement (9/24/15)
2030-F2 Sample Letter to Parents of Other Students in Class (9/24/15)
2126 AIDS Prevention Education (1/28/09)
2126-F1 Request to Excuse Student from HIV/AIDS Prevention Education Form (3/28/01)
2161 Special Education and Related Services for Eligible Students (10/27/10)
2161-P Special Education and Related Services for Eligible Students Procedures (10/27/10)
2162 Education of Students with Disabilities under Section 504 of the Rehabilitation Act of 1973      (1/25/17)
2162-P Procedure for the Education of Students with Disabilities under Section 504 of the Rehabilitation Act of 1973       (1/28/15)
2170 Requests for Services From Agencies Other Than School Districts (10/24/01)
Program Supplements
2320 Field Trips and Excursions (3/28/01)
2320-P Field Trips and Excursion Procedures (3/28/01)
2320-F1 Overnight Excursion Request Form (3/28/01)
2320-F2 Assumption of Risk/Permission Slip Form (4/27/11)
Inservice
2520 Professional Development Activities (6/23/04)
     
STUDENTS
Qualifications of Attendance and Placement
3110 Qualifications of Attendance and Placement (1/27/07)
3122 Excused and Unexcused Absences (8/16/17)
3122-P Excused and Unexcused Abences Procedures (8/16/17)
3144 Release of Information Concerning Student Sexual and Kidnapping Offenders (3/28/07)
3144-P Release of Information Concerning Student Sexual and Kidnapping Offenders Procedures (1/24/07)
Students' Rights and Responsibilities
3200 Children’s and Youths’ Rights and Responsibilities (9/24/15)
3205 Sexual Harassment of Students Prohibited (10/26/16)
3205-P Procedure Sexual Harassment of Students Prohibited (10/26/16)
3207 Prohibition of Harassment, Intimidation, and Bullying (10/26/16)
3207-P Prohibition of Harassment, Intimidation, and Bullying Procedures (10/26/16)
3207-F1 Harassment, Intimidation, or Bullying (HIB) Incident Reporting Form (10/24/12)
3210 Non-Discrimination (10/26/16)
3210-P Non-Discrimination Procedures (10/26/16)
3210-F1 Student Discrimination/Sexual Harassment Incident Reporting Form (10/24/12)
3211 Transgender Students   (2/26/14)
3211-P Transgender Students Procedures (10/26/16)
3224 Student Dress (1/27/07)
3224-P Student Dress Procedures (5/23/01)
3226 Interviews and Interrogations of Students on Program Premises (9/18/13)
3226-P Interviews and Interrogations of Students on Program Premises (9/18/13)
3230 Student Privacy and Searches (1/27/01)
3230-P Searches of Students and Their Property (4/25/01)
3231 Student Records (2/25/15)
3231-P Student Records Procedures (3/28/18)
3231-F1 Request to Gain Access to Student Records Form (4/25/01)
3231-F2 Consent to Release Student Records Form (4/25/01)
3231-F3 Record of Access to Student Records Form (4/25/01)
3232 Parent and Student Rights in Federal Programs (3/28/18)
3235 Protection of Student Personal Information (9/21/17)
3235-P Protection of Student Personal Information Procedures (9/21/17)
3240 Student Conduct Expectations and Reasonable Sanctions (8/17/16)
3240-P Student Conduct Expectations and Sanctions (8/17/16)
3241 Classroom Management, Corrective Actions, or Punishment (8/17/16)
3241-P Corrective Actions, or Punishment Procedures (8/17/16)
3245 Students and Telecommunication Devices (5/24/17)
3246 Restraint, Isolation, and Other Uses of Reasonable Force (4/27/16)
3246-P Procedure for Restraint, Isolation, and Other Use of Reasonable Force (5/23/16)
Emergency Procedures
3413 Student Immunization (10/24/12)
3413-P Student Immunization and Life Threatening Health Conditions (11/13/12)
3414 Infectious Diseases (9/26/07)
3414-P Infectious Diseases Procedures (10/23/13)
3416 Student Medications (8/16/17)
3416-P Student Medications Procedure (8/16/17)
3416-F1 Authorization for Administration of Medication in Cooperative Programs Form (8/16/17)
3416-F2 Medication Administration Record (8/16/17)
3416-F3 Medications Error Report Form (4/25/01)
3416-F4 End-of-Year Parent/Guardian Medication Pick-Up Notice Form (8/16/17)
3419 Self-Administration of Asthma and Anaphylaxis Medications (10/24/12)
3419-P Self-Administration of Asthma and Anaphylaxis Medication Procedure (10/24/12)
3419-F1 Authorization for Self-Administration of Asthma and Anaphylaxis Medication (9/16/17)
3420 Anaphylaxis Prevention (10/24/12)
3420-P Anaphylaxis Prevention Procedure (10/24/12)
3420-F1 Student Health History (11/16/09)
3420-F2 Food Allergy Assessment Form (11/16/09)
3420-F3 Bee or Insect Allergy Assessment Form (11/16/09)
3420-F4 Life-Threatening Allegy Care Plan (11/16/09)
3420-F5 Children with a Life-Threatening Food Allergy Diet Prescription for Meals at School (11/16/09)
3420-F6 Authorization for Exchange of Medical Information (11/16/09)
3421 Child Abuse, Neglect, and Exploitation Prevention (8/26/15)
3421-P Child Abuse, Neglect, and Exploitation Procedures (8/26/15)
3421-F1 Report Form for Child Abuse Cases Form (3/24/04)
COMMUNITY RELATIONS
Member District Communications/Public Relations
4000 Member District Communications/Public Relations (6/23/04)
4040 Public Access to NWESD 189 Records (9/16/17)
4040-P Public Access to NWESD 189 Records Procedures (9/16/17)
4050 Endorsement of Educational Materials (5/23/01)
Safe and Orderly Learning Environment
4200 Safe and Orderly Learning Environment (3/28/18)
4200-P Safe and Orderly Learning Environment Procedures (3/28/18)
4210 Regulation of Dangerous Weapons on NWESD 189 Premises (8/17/16)
4215 Use of Tobacco and Nicotine Substances (8/17/16)
4217 Effective Communication (12/11/17)
4217-P Effective Communication Procedure (12/11/17)
4217-F1 Effective Communication Request Form (12/11/17)
4220 Complaints Concerning Staff or Programs (4/25/01)
4220-P Complaints Concerning Staff or Programs Procedures (4/25/01)
4260 Use of NWESD 189 Facilities/Equipment (01/25/12)
4260-P Use of NWESD 189 Facilities/Equipment Procedures (11/20/06)
4260-F1 Facility/Equipment Use Form (01/25/12)
4262 Automated External Defibrillators (AED) (11/14/16)
4262-P Automated External Defibrillator (AED) Procedures (11/14/16)
Relations with the Law Enforcement, Child Protective Agencies, and County Health Departments
4310 Relationships with Law Enforcement and Other Government Agencies (8/28/13)
4315 Release of Information Concerning Sexual and Kidnapping Offenders (5/23/01)
     
PERSONNEL
Staff Recruitment, Selection and Assignment
5000 Staff Recruitment and Selection of Staff (8/22/12)
5000-P Staff Recruitment and Selection of Staff Procedures (2/25/15)
5001 Hiring and Employment of Retired School Employees (8/17/16)
5005 Employment of Staff (9/16/17)
5005-P Employment of Staff/Citizenship Status Procedures (9/16/17)
5010 Nondiscrimination (5/24/17)
5010-P Nondiscrimination Grievance Procedures (10/26/16)
5010-F1 Employee Disability Accommodation Form (10/26/16)
5010-F2 Authorization to Disclose (Release) Health Care Information (10/26/16)
5011 Sexual Harassment of District Staff Prohibited (9/24/15)
5011-P Sexual Harassment of Staff Prohibited Procedures (9/24/15)
5022 Employee Rights and Responsibilities (2/26/03)
5050 Contracts (3/28/18)
5050-F1 Contract Clauses Checklist (8/17/16)
Pre-Employment
5120 Certification (9/24/15)
Employment Practices
5201 Drug-Free Workplace (1/27/16)
5201-F1 Notice to Employees Engaged in NWESD 189 Work Form (5/23/01)
5201-F2 Certification Regarding Drug-Free Working Requirements Form (5/23/01)
5222 Job-Sharing Staff Members (11/16/15)
5222-F1 Job-Sharing Agreement (11/16/15)
5225 Telecommuting Agreements (1/26/11)
5225-P Telecommuting Evaluation Checklist/Procedure (11/17/08)
5225-F1 Employee Telecommuting Agreement (1/26/11)
5231 Work Day/Week/Holiday (11/16/15)
5240 Staff Evaluation (9/21/17)
5240-P Evaluation of Staff Procedures (1/27/16)
5240-F1 Certificated Teacher Summative Observation Form (9/18/13)
5240-F2 Certificated Teacher Comprehensive Summative Scoring Document (UW-CEL 5D+ Framework) (12/11/17)
5240-F2.1 Certificated Teacher Focused Summative Scoring Document (Criterion 1 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.2 Certificated Teacher Focused Summative Scoring Document (Criterion 2 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.3 Certificated Teacher Focused Summative Scoring Document (Criterion 3 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.4 Certificated Teacher Focused Summative Scoring Document (Criterion 4 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.5 Certificated Teacher Focused Summative Scoring Document (Criterion 5 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.6 Certificated Teacher Focused Summative Scoring Document (Criterion 6 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.7 Certificated Teacher Focused Summative Scoring Document (Criterion 7 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.8 Certificated Teacher Focused Summative Scoring Document (Criterion 8 - UW-CEL 5D+ Framework) (12/11/17)
5240-F2.9 Teacher Evaluation - Institutional Education (1/25/17)
5240-F3 Annual Emphasis Goals

(3/23/11)

5240-F4 Evaluation Report Administrator/Supervisor Form (3/23/11)
5240-F5 Evaluation Report Professional/Technical-Classified Form (3/23/11)
5240-F6 Employee Self-Evaluation Form Administrator/Supervisor (3/23/11)
5240-F7 Employee Self-Evaluation Professional/Technical-Classified (3/23/11)
5240-F8 Principal/Administrator Comprehensive Summative Scoring Document (AWSP Leadership Framework) (12/11/17)
5240-F8.1 Principal/Administrator Focused Summative Scoring Document (Criterion 1 - AWSP Leadership Framework) (12/11/17)
5240-F8.2 Principal/Administrator Focused Summative Scoring Document (Criterion 2 - AWSP Leadership Framework) (12/11/17)
5240-F8.3 Principal/Administrator Focused Summative Scoring Document (Criterion 3 - AWSP Leadership Framework) (12/11/17)
5240-F8.4 Principal/Administrator Focused Summative Scoring Document (Criterion 4 - AWSP Leadership Framework) (12/11/17)
5240-F8.5 Principal/Administrator Focused Summative Scoring Document (Criterion 5 - AWSP Leadership Framework) (12/11/17)
5240-F8.6 Principal/Administrator Focused Summative Scoring Document (Criterion 6 - AWSP Leadership Framework) (12/11/17)
5240-F8.7 Principal/Administrator Focused Summative Scoring Document (Criterion 7 - AWSP Leadership Framework) (12/11/17)
5240-F8.8 Principal/Administrator Focused Summative Scoring Document (Criterion 8 - AWSP Leadership Framework) (12/11/17)
5251 Conflicts of Interest (5/23/01)
5251-P Conflicts of Interest Procedures (5/23/01)
5251-F1 Request for Approval of Outside Employment Form (5/23/01)
5252 Employee Publishing and Research (6/23/10)
5253 Maintaining Professional Staff/Student Boundaries (11/16/15)
5253-P Maintaining Professional Staff/Student Boundaries Procedures (10/26/16)
5254 Staff Participation in Political Activities (01/25/12)
5254-P Staff Participation in Political Activities Procedures (8/24/11)
5260 Personnel Records (9/24/15)
5260-P Personnel Records Procedures (6/23/04)
5271 Reporting Improper Governmental Action (5/23/01)
5271-P Reporting Improper Governmental Action Procedures (11/16/15)
5274 Resolution of Staff Complaints/Grievances (10/24/12)
5274-P Resolution of Staff Complaints/Grievances Procedures (10/24/12)
5274-F1 Staff Complaint/Grievance Filing Form (10/24/12)
5280 Separation from Employment (1/27/16)
5280-F1 Classified Employee Performance Deficiency Report Form (8/27/03)
5281 Disciplinary Action and Discharge (1/27/16)
Compensation and Employment Benefits
5310 Compensation (4/27/16)
5314 Tax Deferred Annuity/Compensation (8/27/08)
5314-P Tax Deferred Annuity Procedures (8/27/08)
5314-F1 Salary Reduction Agreement Form (5/23/01)
5315 Writs of Garnishment/Employee Dismissal (5/23/01)
5315-P Writs of Garnishment/Employee Dismissal Procedures (5/23/01)
Personnel Leave
5400 Personal Leave (3/22/17)
5401 Sick Leave (1/24/18)
5403 Emergency Leaves (3/22/17)
5404 Family Leave (6/28/17)
5404-F1 Family Leave Request Form (10/26/16)
5404-F2 Certification of Health Care Provider Form (10/26/16)
5406 Leave Sharing (3/23/05)
5406-P Leave Sharing Procedures (8/24/11)
5406-F1 Leave Sharing Request Form (9/25/14)
5406-F2 Leave Sharing/Donation Form (8/22/01)
5407 Military (8/25/10)
5407-P Military Leave Procedures (9/26/01)
5408 Jury Duty and Subpoena Leave (3/23/16)
5409 Unpaid Holidays for Reason of Faith or Conscience           (9/25/14)
5410 Calendar (5/23/01)
5411 Annual Leave/Vacation (6/28/17)
5412 Discretionary Leave (8/27/2014)
Staff Development
5520 Staff Development (6/27/01)
Auxiliary Personnel
5630 Volunteers/Interns (9/24/15)
5630-P Volunteer/Intern Procedures (4/27/11)
     
MANAGEMENT SUPPORT
Program Planning, Budget Preparation, Adoption, and Implementation
6000 Program Planning, Budget Preparation, Adoption and Implementation (12/12/11)
6000-P Payroll: Authorization and Control Procedures (10/1/02)
6010 Fiscal Year (6/27/01)
6020 System of Funds and Accounts (6/27/01)
6030 Financial Reports (4/25/01)
6040 Expenditures in Excess of Budget (6/27/01)
6050 Fixed Assets (6/24/15)
6050-P Fixed Asset Accounting Procedures (6/24/15)
6050-F1 Fixed Asset Input Form (8/25/10)
6050-F2 Fixed Asset Relocation Form (8/25/10)
6050-F3 Asset Disposal Form (8/25/10)
6060 Cooperatives (4/28/10)
6070 Grant Award and Compliance (8/26/09)
6070-P Grant Award and Compliance Procedures (8/26/09)
6070-F1 NWESD Federal Grant Program Manager/Director Summary of Common Federal Requirements/Assurances Form (6/24/15)
Rental or Lease of Real Property
6112 Rental or Lease of District Real Property (6/27/01)
6114 Gifts/Donations (4/27/16)
6114-P Gifts, Donations, and Sponsorship Procedures (4/27/16)
6119 Uncollected Revenue/Unclaimed Warrants (8/27/08)
6120 Investment of Funds (8/27/08)
6130 Indirect Costs (11/17/08)
6130-P Indirect Costs Procedures (6/27/01)
6140 Royalties (6/27/01)
Purchasing Authorization and Control
6210 Purchasing: Authorization and Control (6/27/01)
6210-P Purchasing: Authorization and Control Procedures (1/28/15)
6210-F1 Purchase Order Language Form (12/18/02)
6210-F2 Acknowledge Receipt of Grant and Acceptance of Terms/Conditions Form (8/25/10)
6210-F3 Approval to Pay/Certification Sub-Recipient Monitoring Form (12/18/02)
6210-F4 NWESD 189 Credit Card Authorization and Use Agreement (8/22/07)
6210-F5 Staff Named Credit Card Authorization and Use Agreement (2/24/16)
6210-F6 Inter-Department Credit Card Authorization and Use Agreement (8/22/07)
6213 Reimbursement for Travel Expenses (1/27/16)
6213-P Reimbursement for Travel Expenses Procedures (1/27/16)
6213-F1 Northwest ESD 189 Advance Travel Request Form (4/25/12)
6213-F2 Prior Meal Reimbursement Authorization Form (11/13/12)
6213-F3 Travel & Expense Report Form (3/24/10)
6213-F4 Statement for Claiming Exception to the Maximum Lodging Amount Form (4/25/12)
6213-F5 Educational Service District 189 Approval Form for Non-Staff Travel (1/2/04)
6213-F6 Request for Approval for Meeting/Workshop Meal or Refreshment Cost Support (3/23/05)
6213-F7 Exception Statement for Submitting Travel Documentation in Excess of 60 Days (8/26/09)
6215 Voucher Certification and Approval (8/27/08)
6220 Bid and Quotations (9/16/17)
6250 Cellular/Long Distance Telephone Use (6/28/17)
6250-P NWESD 189 - Provided Cellular/Long Distance Telephone Use Procedure (6/28/17)
6250-F1 Cellular Telephone/Mobile Cellular Device (MCD) Use Agreement (11/13/17)
6250-F2 Cellular Telephone Responsibility Agreement for Custodian of Program Telephone (4/25/12)
6260 Student Incentives (6/27/01)
6260-P Student Incentives Procedures (8/27/08)
6260-F1 Request for Approval for Implementing a Student Incentive Program Form (6/27/01)
6260-F2 Student Incentive Program Report of Items to Purchase with Report of Utilization Form (6/27/01)
6270 Recognition and Appreciation Awards (11/17/17)
6270-P Recognition and Appreciation Awards Procedures (10/22/14)
6270-F1 Request for Approval for Recognition or Appreciation Award (10/22/14)
Risk Management
6500 Risk Management (4/28/10)
6500-P Risk Management Procedures (10/26/16)
6500-F1 Risk Management Notification Form (12/15/08)
6500-F2 Employee Use of Personal Vehicles Form (4/22/09)
6500-F3 Standard Tort Claim Form (4/28/10)
6500-F4 Instructions for Completing a Tort Claim Form (4/28/10)
6510 Emergencies (9/16/17)
6510-P Emergency Procedures (9/16/17)
6510-F1 Emergency Drill Record (10/28/15)
6510-F2 Bomb Threat Report (10/28/15)
6511 Staff Safety (9/24/15)
6511-P Staff Safety Procedures (9/24/15)
6512 Infection Control Program (9/24/15)
6512-P Infection Control Procedures (5/27/15)
6512-F1 Immunization History for School Personnel Form (6/24/15)
6520 Information Privacy and Security              (10/26/16)
6520-P Information Privacy and Security Incident Procedures    (10/26/16)
6530 Insurance (6/23/10)
6530-P Workers' Compensation Procedures (8/26/09)
6530-F1 Request for L&I Disability Insurance and Sick Leave Payments (8/26/09)
6540 Privately-Owned Property (6/27/01)
6540-F1 Authorization for Use of Personal-Owned Equipment Form (3/28/01)
6570 Records Management and Retention Policy (12/9/13)
6570-P Records Management and Retention Procedures (8/24/11)
6570-F1 Record Retention - Storage/Disposal Form (6/27/01)
6571 NWESD 189-Owned Equipment (8/24/11)
6571-P NWESD 189-Owned Equipment/Electronic Resources Procedures (6/28/17)
6571-F1 Equipment Agreement (6/22/16)
6571-F2 Staff Network User Agreement Form (8/24/11)
NWESD 189-Provided Vehicle Procedures
6640 NWESD 189-Provided Vehicles (6/27/01)
6640-P NWESD 189-Provided Vehicles Procedures (1/27/16)
Energy/Waste Management
6810 Energy/Waste Management (6/27/01)
6881 Sale of Surplus Equipment and/or Materials (6/27/01)
6882 Sale of Real Property (8/24/11)
6895 Pesticide Notification, Posting and Record Keeping (4/27/11)
6895-P Pesticide Notification, Posting and Record Keeping Requirement Procedures (4/27/11)
6905 Site Acquisition/Lease (4/22/09)

 

(10/26/16)

 

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