Report to: Assistant Superintendent for Finance and Compliance
FLSA Status: Non-Exempt
Salary Range: Salary Schedule I (Classified)
The Fiscal Technician II performs accounting functions including, but not limited to: purchase order processing, credit card management, grant management, preparing/entering transactions and budgets in the accounting system, performing reconciliations, preparing reports for further analysis, assuring legal requirements have been met and maintaining adequate documentation. The position is also responsible for assisting with other fiscal department duties, including legal compliance, as time allows and as assigned.
- Manage the flow of purchase orders issued by the NWESD, including batching of approved purchase orders, ensuring entry into the accounting software and maintenance of associated files.
- Performance of accounting functions for federal and state grants and contracts including, but not limited to: review of contractual and grant requirements; electronic reimbursement of claims; calculation of amounts due for invoicing; allocation of revenue; monitoring expenditures; maintaining cash flow and interest earnings’; and completing year-end revenue accruals and financial assistance schedules
- Manage the credit cards used by individuals within the NWESD to include maintenance of usage files and issuance of credit cards.
- Maintain personal service contract files.
- Performs and reviews reconciliations of records and processes such as daily deposits, bank accounts, time and effort documents.
- Calculates investment purchases and liquidations, and prepares related forms for review and approval.
- Calculates, prepares, and, after proper approval, may enter journal vouchers, budget revisions and other accounting transactions in the accounting system.
- Prepares account reconciliations, research of accounting transactions and reports as requested.
- Assists in the preparation of the agency budget.
- Tracks fixed assets and small and attractive items, and ensures annual physical inventory is performed as needed.
- Provides technical assistance to NWESD staff as needed.
- Uses software such as MS Excel to research and summarize information needed to balance and reconcile various processes, and prepare financial reports as needed.
- Creates and maintains forms and templates as needed to meet fiscal requirements.
- Performs year-end closing procedures as needed.
- In the absence of the cashier, processes money received assuring the timely receipting, recording and reporting of all payments made to NWESD in accordance with laws and regulations.
- Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
Required knowledge, skills, and abilities:
- Knowledge of the principles and practices of accounting obtained through formal education or other relevant experience.
- Knowledge of pertinent laws, rules, and regulations related to the operation of a public agency in the State of Washington.
- Strong organizational and record keeping skills with the ability to meet deadlines.
- Knowledge of effective auditing techniques.
- Knowledge of general office practices, procedures and systems.
- Proper grammar, spelling, proofreading and punctuation skills.
- Ability to use effective decision making techniques.
- Ability to use computer software and accounting programs such as MS Excel, Access, Word, and Skyward WESPaC.
- Ability to work independently using effective time management and organizational skills.
- Ability to answer questions, respond to requests and resolve complex issues in a timely manner.
- Ability to interpret and apply appropriate laws, policies and procedures specific to the job functions.
- Ability to prepare accurate, clear and concise reports.
- Ability to use tact, discretion, and courtesy when providing policy or guideline clarifications and directions.
- Ability to work with a high degree of accuracy and attention to detail.
- Ability to prioritize tasks to meet strict deadlines.
- Ability to communicate effectively in both oral and written format.
- Ability to maintain confidentiality of records and other information.
- Ability to establish and maintain effective working relationships with individuals both within and outside of the NWESD.
High school graduate or equivalent, an AA degree and three years of progressively responsible accounting experience is preferred. An equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position. WSP background clearance required. Valid Washington State driver’s license and proof of liability insurance required.
Working Conditions/Physical Requirements:
Work is performed primarily in an office environment. Lifts and carries a maximum of 50 pounds. Prolonged use of a computer terminal doing repetitive work may be required as well as minimal stooping, kneeling pulling and pushing. Adequate manual and finger dexterity, hearing, speech and vision are necessary to perform the essential functions of the position.
Hazards: Those present in a normal office environment; no known significant hazards.
The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
It is the policy of the Northwest Educational Service District No. 189 to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status or physical or mental disability.