Site Assistant II

The NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.

SUMMARY:

The Site Assistant II supports the Discovery Center Program Administrator by handling a range of administrative tasks, often involving confidential information, including records management, financial processes, and registrar duties. They are also responsible for administering daily medications to students and help supervise students throughout the day. This role may involve de-escalating situations and providing physical support to students in crisis, following established program procedures.

Essential Functions:

Duties listed are intended to provide a summary of the major duties and responsibilities of this position. Employee(s) may not perform all duties listed and may be required to perform additional duties not listed, but within the general scope of the position.

• Serves as registrar for the site: maintains complete and confidential student records; collects and reports student attendance data; creates report cards, progress reports, and district and state reports; maintains departmental calendar and schedules for staff and students.
• Establishes files for incoming students, including requesting records, coordinating enrollment process with local school districts, and scheduling students into classes.
• May administer daily medications to students, adhering to strict guidelines issued through R.C.W. 28A.31.150., following all instructions and regulations.
• Assists staff in responding to student/staff needs in crisis situations.
• Supervises and observes students in the office, halls, seclusion room, lunchroom, or during class changes and provides intervention as needed.
• Facilitates the delivery of minor first aid, seeking further assistance as necessary
• Responds to inquiries, following strict confidentiality rules.
• Composes and proofreads correspondence and distributes information as directed, in accordance with established procedures and legal requirements.
• Performs fiscal and records management functions for the department including: preparing purchase orders, preparing and ensuring compliance of contracts; preparing documents for travel related expenditures; preparing personnel forms.
• Assists the Program Administrator in monitoring program needs, grants, and budgets, and makes recommendations regarding budget updates and revisions.
• Prepares detailed statistical reports.
• Attends departmental meetings, records and distributes minutes.
• Inventories, orders, and maintains department supplies and equipment. Schedules needed equipment maintenance and repair.
• Schedules and sets up meeting rooms for meetings initiated by the department.
• Receives and distributes departmental mail.
• Provides computer support and technical expertise to staff.

Required knowledge, skills, and abilities:

• Knowledge of human services, judicial systems, and special needs students in relation to program goals and objectives.
• Knowledge of and ability to apply de-escalation techniques.
• Knowledge of grant application and administrative processes.
• Knowledge of general office management practices, procedures and systems.
• Knowledge of effective leadership and decision-making techniques.
• Ability to use proper grammar, spelling, proofreading and punctuation.
• Ability to use computer hardware and software applications.
• Ability to work independently using effective time management and organizational skills.
• Ability to communicate effectively in both oral and written format.
• Ability to effectively deal with situationally aggressive parents and students.
• Ability to answer questions relating to Discovery Center services, ability to follow through with requests.
• Ability to learn and master new job responsibilities.
• Ability to maintain confidentiality of student records and agency records.
• Ability to establish and maintain effective working relationships with co-workers, court personnel, probation/parole officers, state employees, counselors, treatment providers, parents, guardians, school district staff, vendors, board members, and the public.
• Ability to establish and maintain a professional relationship with the students.
• Ability to perform duties with accuracy and attention to detail.
• Ability to work in an educational environment serving students who have experienced significant challenges, including those with complex emotional, behavioral, or mental health needs.
• Ability to foster resilience, growth, and learning through trauma informed and empathetic support.

QUALIFICATIONS:

High school graduate or equivalent, two years of college level secretarial coursework, and two years of progressively responsible administrative level secretarial experience.  Prior demonstrated work experience in a comparable environment is required.  WSP/FBI criminal history background clearance required. First Aid/CPR Certification required or be willing to obtain. An equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is performed in an educational environment for special needs students in which continual observation and awareness of the surroundings is critical. Must have sufficient stamina, fitness, and coordination to safely participate in physical containment procedures and recreational activities. Lifts and carries a maximum of 40 pounds. Transporting students may be required. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.

Hazards: Due to the nature of the population of the school, hazards include but are not limited to exposure to weapons, threats, verbal abuse, spitting, fighting, kicking, hitting, punching, biting, scratching, hair pulling, throwing of objects and other forms of physical aggression

The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.

It is the policy of the Northwest Educational Service District No. 189 to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status, physical or mental disability, or citizenship or immigration status.