NWESD Services Menu

Science Materials Center Manager

Science Materials Center Manager

By |October 3rd, 2018|
Department: Teaching and Learning
Report to: Science and Technology Regional Coordinator
Supervises: Science Kit Restock Clerks, Administrative Assistant
Classification: Professional/Technical
FLSA Status: Exempt
Salary Range: Salary Schedule II (Professional/Technical)

SUMMARY:  The Science Materials Center (SMC) Manager, under the general direction of the Teaching & Learning Curriculum Coordinator, coordinates the daily operations of the Science Materials Center, including the management of science kits and resources for teachers in districts which are members of the SMC cooperative.


  • Directly supervises Science Materials Center (SMC) staff which includes scheduling, planning and initiating strategies for performance, assigning and directing the work, training, administering disciplinary measures, formally reviewing performance, recommending salary adjustments, resolving complaints, and recommending the hiring and termination of staff.
  • In coordination with local site host, utilizes student and adult volunteers in restock of science kits. Ensures their compliance with safety and other regulations necessary for the running of the SMC.  Provides performance reviews to site administration as requested or required.
  • Purchases science kit modules, supplemental instructional materials, equipment, live animals, restock supplies, and general office materials, as needed.
  • Contacts vendors for bulk purchase pricing to reduce program costs and ensures availability of science supplies.
  • Receives shipments, checks for damage and/or errors, ensures accuracy with packing slips, invoices, and back orders, and contacts vendors to resolve problems with supplies and/or orders.
  • Prepares master schedules for science kit delivery and pick-up. Prepares schedules for school district administrators.
  • Coordinates and maintains accurate, up-to-date fiscal records and budget management for the Science Materials Center and related science programs under the direction of the Curriculum Coordinator.
  • Maintains systems and records for science materials center inventory and records.
  • Prepares and delivers professional development to school district staff around the appropriate use of live material in classrooms, both in-district and in individual classrooms as requested.
  • Ensures office equipment (phones, computers, copiers, etc.) is in working order. Orders office supplies and/or requests equipment repair as needed.
  • Answers telephone calls and takes messages as necessary.
  • Maintains safety information for warehouse and science materials center.
  • Obtains permits as needed.
  • Develops and maintains positive working relationships with vendors, school districts, other agencies, and NWESD staff.


  • High School Diploma required. AA degree preferred, Experience in customer service, product research,and cost analysis strongly preferred.
  • Computer/technology/clerical skills, including email, word processing, databases, and spreadsheets as well as ten-key by touch required.
  • WSP/FBI criminal history background clearance required.


Required knowledge, skills, and abilities:

  • Ability to manage inventory.
  • Skill in supervising, coordinating, leading and evaluating staff to perform their daily job functions.
  • Ability to demonstrate good human relations and interpersonal skills.
  • Ability to demonstrate excellent verbal and written communication skills, including correct spelling, grammar, and English usage.
  • Ability to perform accounting functions and accurate mathematical calculations.
  • Ability to keep files, schedules, record events, and analyze data.
  • Ability to work independently, prioritize activities, and meet deadlines.
  • Ability to apply safety practices regarding science materials center and warehouse operations.
  • Ability to handle/lift/move/shelf materials or equipment weighing up to 45 pounds (60-100 pounds with two people).
  • Ability to travel to schools, local businesses, and agencies for science materials center business.

Licenses and/or Certifications:

Valid Washington State Driver’s License.


Work is performed primarily in an office environment; however, travel may be required for training sessions, workshops, and conferences. Lifts and carries a maximum of 50 pounds. Sitting for extended periods of time may be required.  Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.

Hazards:  Those present in a normal office environment; no known significant hazards.


The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.

It is the policy of the Northwest Educational Service District No. 189 to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status or physical or mental disability.