School District Business Services Assistant Manager

The NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.

Summary:

Under the direction of the School District Business Services Manager, the School District Business Services Assistant Manager provides business management services to contracted local school districts. Responsibilities include budget preparation, financial consulting, auditing, and statistical and financial reporting. The goal is to help school districts optimize their financial resources, enabling them to provide a high-quality education more efficiently and effectively.

Essential Functions:

Duties listed are intended to provide a summary of the major duties and responsibilities of this position. Employee(s) may not perform all duties listed and may be required to perform additional duties not listed, but within the general scope of the position.

• Provides advice, consultation, coordination, analysis, review and/or business management functions to school districts. Duties assigned may include preparing annual budget expenditure and revenue estimates and modifications, annual statement of financial position, annual schedule of federal awards, and annual personnel reports.
• Coordinates, analyzes, reviews and/or monitors business management functions to assist school districts’ efforts to comply with state statutory and regulatory requirements.
• Performs data entry of individual personnel data regarding experience and education.
• Creates spreadsheets for tracking, reconciling, and streamlining data.
• Calculates investment purchases and liquidations, prepares related forms for review/approval.
• Calculates, prepares, and enters approved journal vouchers, budget revisions and other accounting transactions in the accounting system.
• Prepares general ledger account reconciliations, research of accounting transactions, and prepares reports as requested.
• Prepares monthly reconciliation of county treasurers’ monthly report to district monthly financial position.
• Ensures compliance with maintenance of effort and supplanting of funds requirements for programs.
• Prepares monthly financial and personnel reports for all fund entities.
• Reconciles individual program direct and indirect expenditures to program revenue.
• Monitors management budget applications and claims for reimbursement of compensatory education and special support services programs including, but not limited to, special education, Title 1, learning assistance, food services, and transportation.
• Reviews data input for and creation of accounts payable warrants, 1099 flagging and preparation of all related reports.
• Reviews processing of all payroll-related materials and prepares and reconciles all payroll related reports for school districts.
• Provides ongoing financial projections to including student enrollment, financial impact of legislative changes, levy calculations, cash flow projections, and other projections and reports necessary to provide a clear understanding of the status of district finances.
• Assists in the development of fiscal policies and procedures.
• Attends School District Board meetings in the School District Business Services Manager’s absence.

Required knowledge, skills, and abilities:

• Knowledge of the principles and practices of governmental accounting.
• Knowledge of pertinent laws, rules, and regulations related to public agency record keeping, accounting, and budgetary records, specifically in school districts.
• Knowledge of auditing rules and regulations within the public sector.
• Knowledge of local, state and federal agencies and the services provided in relation to the essential functions of the position.
• Knowledge of general office practices and procedures.
• Knowledge of effective leadership and presentation techniques.
• Knowledge of computer software and accounting programs as they pertain to data collection, transfer, and retrieval.
• Ability to read, interpret, and apply rules, regulations, and directives, and then communicate such to the appropriate school district personnel in an effective manner.
• Ability to work with existing computer programs including word processing, spreadsheets, data bases, and internet applications.
• Ability to prepare accurate, clear and concise statistical statements and reports
• Ability to work independently using highly effective time management and organizational skills.
• Ability to use tact, discretion, and courtesy in work with fiscal staff in school districts, as well as with the Office of the Superintendent of Public Instruction, State Auditors, County Treasurer and Assessor.
• Ability to work with a high degree of accuracy and attention to detail.
• Ability to communicate effectively in both oral and written format.
• Ability to establish and maintain effective working relationships with co-workers, school district staff, OSPI staff, State Auditor’s, and County offices.

Qualifications:

A Bachelor’s Degree in Finance, Business Administration, or related field with a minimum of four years of progressively responsible accounting or related experience is required. Experience in Washington State school district business operations is preferred. An equivalent combination of education and experience may be substituted which provides the skills, knowledge, and abilities to perform the essential functions of the position. WSP/FBI criminal history background clearance required. Valid Washington State driver’s license and proof of liability insurance required.

Working Conditions/Physical Requirements:

The work will be supporting school districts located offsite from the official workstation. Work is performed primarily in an office environment; however, travel may be required for on-site visits to school districts being served, training sessions, workshops, and conferences. Lifts a maximum of 30 pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.

Hazards:  Those present in a normal office environment; no known significant hazards outside of driving in adverse weather conditions.

The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.

It is the policy of the Northwest Educational Service District No. 189 to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status, physical or mental disability, or citizenship or immigration status.