Report to: Assistant Superintendent for Finance and Compliance
FLSA Status: Exempt
Salary Range: Salary Schedule II (Professional/Technical)
The Lead Accountant is responsible for maintaining and coordinating the internal NWESD accounting systems to ensure financial transactions for all funds are made in accordance with prescribed accounting practices, legal requirements and good internal controls.
- Assists the Assistant Superintendent of Finance & Compliance with supervision of fiscal staff, including scheduling, planning, and initiating strategies for performance, assigning and directing work, training, and resolving conflicts. Provides input and ongoing consultation with the Assistant Superintendent of Finance & Compliance regarding human resource needs such as staff performance and disciplinary matters. Is responsible for supervision in the absence of the Assistant Superintendent of Finance & Compliance.
- Maintains and refines account coding and classification systems including, but not limited to, assigning program, activity, object, and management codes as required by the Accounting Manual for Educational Service Districts and internal management needs.
- Oversees voucher processing and audits Accounts Payable vouchers to ensure payments are made for goods and services received that meet legal requirements and NWESD policy. Reviews voucher documentation to determine if it adequately supports and validates the related transaction.
- Oversees entries into the accounting system, including review of journal vouchers to ensure correct coding, adequate supporting documentation and compliance with applicable laws and regulations. Ensures necessary changes are made and/or communications are made to the appropriate agency staff.
- Oversees and monitors the recording, depositing and investment of revenues for the General Fund and other funds under the control of the NWESD.
- Prepares the F-185 (OSPI’s Annual Financial Report) and oversees the preparation of required and requested local, state, and federal reports such as quarterly Department of Revenue tax reports, periodic grant reimbursement requests, and monthly reports for the Board.
- Ensures reconciliation of NWESD financial records with: 1) outside agencies such as the County Treasurer and County Auditor – including daily investments and related reports, annual interest accruals, monthly reports, and EFTPS payments; and internal records such as the general ledger accounts receivable account to outstanding accounts receivable.
- Prepares and/or oversees the NWESD budget preparation process including the workbooks and other tools used to prepare the budget documents along with the documents themselves including, but not limited, to the OSPI F206 Budget, PowerPoint presentation used for budget presentations and other handouts.
- Keeps the Assistant Superintendent of Finance & Compliance apprised of any significant changes or questionable activity in the fiscal arena.
- Provides guidance, assistance and training to all departments in the application and interpretation of accounting policies and procedures.
- Maintains all revolving funds and related NWESD resolution records.
- Oversees the monthly fiscal department review of the NWESD payroll reports. Ensures payroll certification and other documents are ready for monthly Board meetings.
- Oversees the submission of claims on grants and contracts. Works with granting agencies on grant problems.
- Oversees the fixed asset inventory and is responsible for the periodic physical inventory of such.
- Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
Required knowledge, skills, and abilities:
- Knowledge of principles, practices, and procedures of governmental accounting and auditing obtained through formal education and experience.
- Working knowledge of WESPaC software accounting system for educational service districts.
- Knowledge of county, state, and federal laws, rules, and regulations pertinent to the activities of a Washington state educational service district.
- Ability to use proper grammar, spelling, proofreading, and punctuation skills.
- Skill in using effective supervisory, leadership, and decision-making techniques.
- Skill in the use of Microsoft Excel, Word and other applicable software applications.
- Ability to analyze, interpret, and apply appropriate laws, policies, and procedures while considering the impact of the decisions on staff activities. Ability to communicate complex regulations to individuals with varying levels of accounting backgrounds.
- Ability to work independently using effective time management and organizational skills.
- Ability to answer substantive questions relating to agency accounting policies and procedures, and the ability to follow through in a timely manner with requests and/or problems that arise.
- Ability to work well with others to accomplish system objectives.
- Ability to prepare accurate, clear, and concise statistical statements and reports. Ability to interpret financial reports and statements.
- Ability to establish and maintain effective working relationships, while using tact, discretion, and courtesy in working with agency staff, as well as with the Office of the Superintendent of Public Instruction, State Auditors, vendors, county offices, vendors, and the public.
- Ability to work with a high degree of accuracy and attention to detail. Ability to develop and make improvements in financial accounting and auditing systems, procedures, forms, and records.
- Ability to communicate effectively in both oral and written format.
A Bachelor’s Degree in Accounting, Business, Public Administration or related field and a minimum of three years of applicable governmental accounting and/or auditing experience. An equivalent combination of education and experience may be substituted which provides the skills, knowledge, and abilities to perform the essential functions of the position. Requires a valid Washington State driver’s license. Washington State Patrol background clearance required.
Working Conditions/Physical Requirements:
Work is performed primarily in an office environment; however, travel may be required for workshops, committee representation or conferences. Lifts and carries a maximum of 40 pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.
Hazards: Those present in a normal office environment; no known significant hazards.
The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
It is the policy of the Northwest Educational Service District No. 189 to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status or physical or mental disability.