Report to: Assistant Superintendent for Finance and Compliance
FLSA Status: Non-Exempt
Salary Range: Salary Schedule I (Classified)
SUMMARY: The Fiscal Technician I is responsible for timely and accurate receipting, recording, depositing, and reporting of all payments made to the NWESD. This process includes but is not limited to data entry in the receipting and accounting systems, reconciliation within and between multiple data systems, maintenance of associated file and assurance of compliance with corresponding internal controls and legal requirements. In addition, the position performs other accounting functions that include, but are not limited to, entering transactions and budgets into the accounting system, assisting NWESD staff with fiscal related issues and other department duties such ensuring compliance with legal requirements, as time allows and as assigned.
- Performs receiving and accounting functions to process all incoming money received by NWESD; including but not limited to maintaining control and responsibility over the custody of the money; receipting to proper account codes and, reconciling with accounting software, daily deposits, and other reports.
- Reconciles and prepares daily deposits for all money received by the NWESD.
- Uses software such as Microsoft Excel, Go Sign Me Up (GSMU), and Microsoft Access to research and summarize information needed to balance and reconcile various processes such as credit card merchant processing and class workshop registrations, to prepare financial reports and for other purposes as needed.
- Prepares monthly financial reports for NWESD Board of Directors.
- Reconciles accounts receivable and maintains aging report.
- Works with NWESD Administrative Assistants and member districts to ensure collection of unpaid receivables.
- Aids fiscal staff in the preparation of the annual budget.
- Works with fiscal staff to perform year-end closing procedures as needed.
- Creates and maintains fiscal related forms and templates as needed.
- Verifies proper approval, enters journal vouchers, budget revisions and other accounting transactions in the accounting system.
- Assists fiscal staff in the compilation and/or entry of data, research of accounting transactions, reconciliations and preparation of reports.
- Provides technical assistance to NWESD staff as needed.
High school graduate or equivalent, an AA degree is preferred and two years of progressively responsible accounting and cash receipting experience. An equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position. WSP background clearance required.
Knowledge, Skills, and Abilities Required:
- Knowledge of accounting fundamentals obtained through formal education or other relevant experience.
- Knowledge of pertinent laws, rules, and regulations related to the fiscal operation of a public agency in the State of Washington.
- Strong organizational and record keeping skills with the ability to meet deadlines.
- Knowledge of general office practices, procedures and systems.
- Proper grammar, spelling, proofreading and punctuation skills.
- Knowledge of effective decision-making techniques.
- Knowledge of and ability to utilize computer hardware and accounting software applications such as MS Excel, Access, Word, and Skyward WESPaC.
- Ability to work independently using effective time management and organizational skills.
- Ability to be a self-starter who uses initiative to ensure time is used effectively.
- Ability to answer questions, respond to requests and resolve issues in a timely manner.
- Ability to interpret and apply appropriate laws, policies and procedures specific to the job functions.
- Skill in preparing accurate, clear and concise reports.
- Ability to use tact, discretion and courtesy when providing policy or other guideline clarifications and directions.
- Ability to work with a high degree of accuracy and attention to detail.
- Ability to organize and prioritize tasks to meet deadlines.
- Ability to communicate effectively in both oral and written format.
- Ability to maintain confidentiality of records and other information.
- Ability to establish and maintain effective working relationships with individuals both within and outside of NWESD.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work is performed in an office environment. Lifts and carries a maximum of 50 pounds. Prolonged use of a computer terminal doing repetitive work may be required as well as minimal stooping, kneeling, pulling and pushing. Adequate manual and finger dexterity, hearing, speech and vision are necessary to perform the essential functions of the position.
Hazards: Those present in a normal office environment; no known significant hazards.
The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
It is the policy of the Northwest Educational Service District No. 189 to not discriminate against any person with regard to race, color, religion, sex, age, national origin, marital status or physical or mental disability.