Regional Implementation Administrator – Summer Programs

The NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.

Summary:

The Regional Implementation Administrator serves as the primary regional point of contact for DiscoverWorks applicants and districts throughout the full program and grant lifecycle, from outreach and application through summer program delivery, evaluation, reporting, and closeout. The position provides implementation coaching and technical assistance; helps districts translate statewide requirements into feasible local plans; coordinates the NWESD program, fiscal, contracting, communications, evaluation, and technical resources; and elevates issues requiring statewide decisions or specialized expertise. The position contributes regional knowledge, implementation lessons, and successful practices to continuous improvement of DiscoverWorks, and other after school and summer student programming.

Essential Functions:

• Serve as the primary regional point of contact for prospective and funded districts, providing timely communication, written guidance, technical assistance, coaching, and problem-solving support throughout the DiscoverWorks lifecycle.
• Coordinate regional outreach and recruitment within the statewide strategy; help prospective districts understand program expectations, assess readiness and fit, and participate in informational activities.
• Provide direct application coaching, including support for implementation plans and budgets; review applications for completeness and regional feasibility.
• Bring regional knowledge of district operations, applicant capacity, enrollment assumptions, and local implementation conditions into application review and grant recommendation processes.
• Guide districts through onboarding and readiness planning, including enrollment, attendance, staffing, schedules, training, materials, assessments, student rostering, data collection, and reporting readiness.
• Monitor district progress, readiness, implementation quality, and required milestones; identify barriers and risks early, provide direct support, and elevate issues requiring program interpretation, exceptions, authorization, or specialized expertise.
• Provide frontline support during summer program delivery and assist districts in resolving enrollment, attendance, assessment, staffing, scheduling, and other implementation issues.
• Conduct and coordinate site visits, regional shared-learning opportunities, technical-assistance activities, and partner visits to support implementation, understand local conditions, identify successful practices, and inform statewide learning.
• Coordinate with NWESD leadership and program, fiscal/business, contracting/legal, communications, evaluation, curriculum, assessment, and technical partners so grantees receive coherent and integrated support.
• Maintain accurate grantee records, trackers, communications, and status information in agreed systems; participate consistently in statewide and regional implementation meetings.
• Support external evaluation partners in navigating regional and district contexts, data-sharing processes, participation logistics, and coordination with grantees.
• Serve as a two-way communication and feedback link between regional districts and the statewide project team.

Required knowledge, skills, and abilities:

• Knowledge of Washington public school systems, district operations, regional education support, and implementation of grant-funded education programs.
• Knowledge of summer-learning, youth-development, or out-of-school-time program implementation and the operational conditions that affect program readiness and quality.
• Skill in managing multiple grantees (districts), priorities, deadlines, deliverables, and detailed documentation with accuracy.
• Skill in reviewing and interpreting program plans, budgets, agreements, reports, data, and fiscal documentation.
• Skill in communicating, coaching, facilitating, and building productive working relationships with district leaders, business-office staff, school administrators, program leaders, community partners, and cross-functional project teams.
• Ability to translate complex programmatic and fiscal requirements into clear, actionable guidance responsive to local conditions.
• Ability to identify implementation risks, independently resolve routine issues, exercise sound professional judgment, and recognize when escalation or specialized expertise is required.
• Ability to work independently and collaboratively, adapt to changing priorities, maintain confidentiality, and communicate responsively during periods of high implementation activity.
• Ability to travel regionally and statewide for technical assistance, convenings, and site visits.

Qualifications:

Bachelor’s degree in education, public administration, business administration, nonprofit management, organizational leadership, or a related field or work experience in school or non profit/community based organizations required. Administrative credential is preferred. Experience working with K-12 systems preferred. An equivalent combination of education and experience may be substituted which provides the skills, knowledge, and abilities to perform the essential functions of this position. WSP/FBI criminal history background clearance required.

Working Conditions/Physical Requirements:

Work is performed in an office environment, and in regional districts including school sites of DiscoverWorks or other summer programming. Lifts and carries a maximum of 30 pounds.  Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position. Up to 50% of this position may be traveling regionally to Districts and schools. Work will occasionally occur outside the workday, especially during the summer months.

Hazards: Potential hazards may include traveling in inclement weather, varied road conditions, rush hour traffic, and visiting school or community partner sites.

It is the policy of the Northwest Educational Service District No. 189 to not discriminate against any person with regard to age, sex, race, ethnicity, creed, religion, color, national origin, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, marital status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal by a person with a disability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Changes to the position description may be made at the discretion of the employer.