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NWESD Policy Manual & Administrative Procedures

Prohibition of Harassment, Intimidation, and Bullying

By |July 30th, 2018|

3207-P – Prohibition of Harassment, Intimidation, and Bullying

Introduction

The Northwest Educational Service District 189 (NWESD 189) strives to provide students with optimal conditions for learning by maintaining a program environment where everyone is treated with respect and no one is physically or emotionally harmed.

In order to ensure respect and prevent harm, it is a violation of NWESD 189 policy for a student to be harassed, intimidated, or bullied by others in the educational program community, at program sponsored events, or when such actions create a substantial disruption to the educational process. The educational program community includes all students, NWESD 189 employees, Board members, contractors, unpaid volunteers, families, patrons, and other visitors. Students will not be harassed because of their race, color, religion, ancestry, national origin, gender, sexual orientation, including gender expression or identity, mental or physical disability, or other distinguishing characteristics.

Any program staff who observes, overhears, or otherwise witnesses harassment, intimidation or bullying or to whom such actions have been reported must take prompt and appropriate action to stop the harassment and to prevent its reoccurrence.

Definitions

Aggressor means a student, staff member, or other member of the educational program community who engages in the harassment, intimidation or bullying of a student.

Harassment, intimidation or bullying means an intentional electronic, written, verbal, or physical act that:

  • Physically harms a student or damages the student’s property.
  • Has the effect of substantially interfering with a student’s education.
  • Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment.
  • Has the effect of substantially disrupting the orderly operation of the educational program.

Conduct that is “substantially interfering with a student’s education” will be determined by considering a targeted student’s grades, attendance, demeanor, interaction with peers, participation in activities, and other indicators.

Conduct that may rise to the level of harassment, intimidation and bullying may take many forms, including, but not limited to: slurs, rumors, jokes, innuendoes, demeaning comments, drawings, cartoons, pranks, ostracism, physical attacks or threats, gestures, or acts relating to an individual or group whether electronic, written, oral, or physically transmitted messages or images. There is no requirement that the targeted student actually possess the characteristic that is the basis for the harassment, intimidation or bullying.

Incident Reporting Forms may be used by students, families, or staff to report incidents of harassment, intimidation or bullying (see Form 3207-F1). In addition, a sample form is provided on the Office of Superintendent of Public Instruction’s (OSPI) School Safety Center website: www.k12.wa.us/SafetyCenter/BullyingHarassment/default.aspx.

Retaliation occurs when an aggressor harasses, intimidates, or bullies a student who has reported incidents of bullying.

Staff includes, but is not limited to, educators, administrators, counselors, program nurses, cafeteria workers, custodians, bus drivers, athletic coaches, advisors to extracurricular activities, classified staff, substitute and temporary teachers, volunteers, or paraprofessionals (both employees and contractors).

Targeted Student means a student against whom harassment, intimidation or bullying has allegedly been perpetrated.

Relationship to Other Laws

This procedure applies only to RCW 28A.300.285 – Harassment, Intimidation and Bullying prevention. There are other laws and procedures to address related issues such as sexual harassment or discrimination.

At least four Washington laws may apply to harassment or discrimination:

  • RCW 28A.300.285 – Harassment, Intimidation and Bullying
  • RCW 28A.640.020 – Sexual Harassment
  • RCW 28A.642 – Prohibition of Discrimination in Public Schools
  • RCW 49.60.010 – The Law Against Discrimination

The NWESD 189 will ensure its compliance with all state laws regarding harassment, intimidation or bullying. Nothing in this procedure prevents a student, parent/guardian, program or NWESD 189 from taking action to remediate harassment or discrimination based on a person’s gender or membership in a legally protected class under local, state, or federal law.

Prevention

  1. Dissemination
    In each program and on the NWESD 189’s website, the NWESD 189 will prominently post information on reporting harassment, intimidation and bullying; the name and contact information for making a report to a program administrator; and the name and contact information for the NWESD 189 Compliance Officer. The NWESD 189’s policy and procedure will be available in each program in a language that families can understand.
    Annually, the Superintendent will ensure that a statement summarizing the policy and procedure is provided in student, staff, volunteer, and parent/guardian handbooks, is available in each program and NWESD 189 offices and/or hallways, or is posted on the NWESD 189’s website.
    Additional distribution of the policy and procedure is subject to the requirements of Washington Administrative Code 392-400-226.
  2. Education
    Annually students will receive age-appropriate information on the recognition and prevention of harassment, intimidation or bullying at student orientation sessions and on other appropriate occasions. The information will include a copy of the Incident Reporting Form or a link to a web-based form.
  3. Training
    Staff will receive annual training on the NWESD 189’s policy and procedure, including staff roles and responsibilities, how to monitor common areas and the use of the NWESD 189’s Incident Reporting Form.
  4. Prevention Strategies
    The NWESD 189 will implement a range of prevention strategies including individual, classroom, program, and NWESD 189-level approaches.
    Whenever possible, the NWESD 189 will implement evidence-based prevention programs that are designed to increase social competency, improve program climate, and eliminate harassment, intimidation and bullying in programs.

Compliance Officer

The NWESD 189 Compliance Officer will:

  1. Serve as the NWESD 189’s primary contact for harassment, intimidation and bullying.
  2. Assure the NWESD 189’s Risk Manager is fully aware of any issues, to permit appropriate coordination and inservice claims notification.
  3. Provide support and assistance to the program administrator or designee in resolving complaints.
  4. Receive copies of all Incident Reporting Forms, discipline referral forms, and letters to parents/guardians providing the outcomes of investigations. If a written report of harassment, intimidation or bullying indicates a potential violation of the NWESD 189’s nondiscrimination policy (Policy 3210), the compliance office must promptly notify the NWESD 189’s Title IX/Civil Rights Compliance Officer.
  5. Be familiar with the use of the student information system. The Compliance Officer may use this information to identify patterns of behavior and areas of concern.
  6. Ensure implementation of the policy and procedure by overseeing the investigative processes, including ensuring that investigations are prompt, impartial, and thorough.
  7. Assess the training needs of staff and students to ensure successful implementation throughout the NWESD 189, and ensure staff receive annual fall training.
  8. Provide the OSPI School Safety Center with notification of policy or procedure updates or changes on an annual basis.
  9. In cases where, despite program efforts, a targeted student experiences harassment, intimidation or bullying that threatens the student’s health and safety, the Compliance Officer will facilitate a meeting between NWESD 189 staff and the student’s parents/guardians to develop a safety plan to protect the student. A sample student safety plan is available on the OSPI website: www.k12.wa.us/SafetyCenter/default.aspx.

Staff Intervention

All staff members shall intervene when witnessing or receiving reports of harassment, intimidation or bullying. Minor incidents that staff are able to resolve immediately, or incidents that do not meet the definition of harassment, intimidation or bullying, may require no further action under this procedure.

Filing an Incident Reporting Form

Any student who believes he/she has been the target of unresolved, severe, or persistent harassment, intimidation or bullying, or any other person in the educational program community who observes or receives notice that a student has or may have been the target of unresolved, severe, or persistent harassment, intimidation or bullying may report incidents verbally or in writing to any staff member.

Addressing Bullying – Reports

Step 1: Filing an Incident Reporting Form

In order to protect a targeted student from retaliation, a student need not reveal his identity on an Incident Reporting Form. The form may be filed anonymously, confidentially, or the student may choose to disclose his or her identity (non-confidential).

Status of Reporter

  1. Anonymous
    Individuals may file a report without revealing their identity. No disciplinary action will be taken against an alleged aggressor based solely on an anonymous report. Programs may identify complaint boxes or develop other methods for receiving anonymous, unsigned reports. Possible responses to an anonymous report include enhanced monitoring of specific locations at certain times of day or increased monitoring of specific students or staff. (Example: An unsigned Incident Reporting Form dropped on a teacher’s desk led to the increased monitoring of the boys’ locker room in 5th period.)
  2. Confidential
    Individuals may ask that their identities be kept secret from the accused and other students. Like anonymous reports, no disciplinary action will be taken against an alleged aggressor based solely on a confidential report. (Example: A student tells a lunchroom supervisor about a classmate being bullied but asks that nobody know who reported the incident. The supervisor says, “I won’t be able to punish the bullies unless you or someone else who saw it is willing to let me use their names, but I can start hanging out near the lunchroom, if that would help.”)
  3. Non-confidential
    Individuals may agree to file a report non-confidentially. Complainants agreeing to make their complaint non-confidential will be informed that due process requirements may require that the NWESD 189 release all of the information that it has regarding the complaint to any individuals involved in the incident, but that even then, information will still be restricted to those with a need to know, both during and after the investigation. The NWESD 189 will, however, fully implement the anti-retaliation provision of this policy and procedure to protect complainants and witnesses.

Step 2: Receiving an Incident Reporting Form

All staff are responsible for receiving oral and written reports. Whenever possible staff who initially receive an oral or written report of harassment, intimidation or bullying shall attempt to resolve the incident immediately. If the incident is resolved to the satisfaction of the parties involved, or if the incident does not meet the definition of harassment, intimidation or bullying, no further action may be necessary under this procedure.

All reports of unresolved, severe, or persistent harassment, intimidation or bullying will be recorded on a NWESD 189 Incident Reporting Form and submitted to the program administrator or designee, unless the program administrator or designee is the subject of the complaint.

Step 3: Investigations of Unresolved, Severe, or Persistent Harassment, Intimidation and Bullying

All reports of unresolved, severe, or persistent harassment, intimidation or bullying will be investigated with reasonable promptness. Any student may have a trusted adult with them throughout the report and investigation process.

  1. Upon receipt of the Incident Reporting Form that alleges unresolved, severe, or persistent harassment, intimidation or bullying, the program or NWESD 189 designee will begin the investigation. If there is potential for clear and immediate physical harm to the complainant, the NWESD 189 will immediately contact law enforcement and inform the parent/guardian.
  2. During the course of the investigation, the NWESD 189 will take reasonable measures to ensure that no further incidents of harassment, intimidation or bullying occur between the complainant and the alleged aggressor. If necessary, the NWESD 189 will implement a safety plan for the student(s) involved. The plan may include changing seating arrangements for the complainant and/or the alleged aggressor in the classroom, at lunch, or on the bus; identifying a staff member who will act as a safe person for the complainant; altering the alleged aggressor’s schedule and access to the complainant, and other measures.
    If, during the course of an investigation, the NWESD 189 designee conducting the investigation becomes aware of a potential violation of the NWESD 189’s nondiscrimination policy (Policy 3210), the investigator will promptly notify the NWESD 189’s Title IX/Civil Rights Compliance Officer. Upon receipt of this information, the Title IX/Civil Rights Compliance Officer must notify the complainant that his/her complaint will proceed under the discrimination complaint procedure in WAC 392-190-066 through WAC 392-190-075 as well as the HIB complaint procedure. The notice must be provided in a language that the complainant can understand. The investigation and response timeline for the discrimination complaint procedure will follow that set forth in WAC 392-190-065 and begins when the NWESD 189 knows, or should have known, that a written report of harassment, intimidation or bullying involves allegations of a violation of the NWESD 189’s nondiscrimination policy.
  3. Within two (2) school days after receiving the Incident Reporting Form, the program designee will notify the families of the students involved that a complaint was received and direct the families to the NWESD 189’s policy and procedure on harassment, intimidation and bullying.
  4. In rare cases, where after consultation with the student and appropriate staff (such as a psychologist, counselor, or social worker) the NWESD 189 has evidence that it would threaten the health and safety of the complainant or the alleged aggressor to involve his/her parent/guardian, the NWESD 189 may initially refrain from contacting the parent/guardian in its investigation of harassment, intimidation and bullying. If professional program personnel suspect that a student is subject to abuse and neglect, they must follow NWESD 189 policy for reporting suspected cases to Child Protective Services.
  5. The investigation shall include, at a minimum:
    1. An interview with the complainant;
    2. An interview with the alleged aggressor;
    3. A review of any previous complaints involving either the complainant or the alleged aggressor; and,
    4. Interviews with other students or staff members who may have knowledge of the alleged incident.
  6. The program administrator or designee may determine that other steps must be taken before the investigation is complete.
  7. The investigation will be completed as soon as practicable but generally no later than five (5) school days from the initial complaint or report. If more time is needed to complete an investigation, the NWESD 189 will provide the parent/guardian and/or the student with weekly updates.
  8. No later than two (2) school days after the investigation has been completed and submitted to the Compliance Officer, the program administrator or designee shall respond in writing or in person to the parent/guardian of the complainant and the alleged aggressor stating:
    1. The results of the investigation;
    2. Whether the allegations were found to be factual;
    3. Whether there was a violation of policy; and,
    4. The process for the complainant to file an appeal if the complainant disagrees with results.

    Because of the legal requirement regarding the confidentiality of student records, the program administrator or designee may not be able to report specific information to the targeted student’s parent/guardian about any disciplinary action taken unless it involves a directive that the targeted student must be aware of in order to report violations.
    If a NWESD 189 chooses to contact the parent/guardian by letter, the letter will be mailed to the parent/guardian of the complainant and alleged aggressor by United States Postal Service with return receipt requested unless it is determined, after consultation with the student and appropriate staff (psychologist, counselor, social worker) that it could endanger the complainant or the alleged aggressor to involve his/her family. If professional program personnel suspect that a student is subject to abuse or neglect, as mandatory reporters they must follow NWESD 189 policy for reporting suspected cases to Child Protective Services.
    If the incident cannot be resolved at the program level, the program administrator or designee shall request assistance from the NWESD 189.

Step 4: Corrective Measures for the Aggressor

After completion of the investigation, the program or NWESD 189 designee will institute any corrective measures necessary. Corrective measures will be instituted as quickly as possible, but in no event more than five (5) school days after contact has been made to the families or guardians regarding the outcome of the investigation. Corrective measures that involve student discipline will be implemented according to NWESD 189 Policy 3241, Classroom Management, Corrective Actions or Punishment. If the accused aggressor is appealing the imposition of discipline, the NWESD 189 may be prevented by due process considerations or a lawful order from imposing the discipline until the appeal process is concluded.
If in an investigation a program administrator or designee found that a student knowingly made a false allegation of harassment, intimidation or bullying, that student may be subject to corrective measures, including discipline.

Step 5: Targeted Student’s Right to Appeal

  1. If the complainant or parent/guardian is dissatisfied with the results of the investigation, he/she/they may appeal to the Superintendent or his/her designee by filing a written notice of appeal within five (5) school days of receiving the written decision. The Superintendent or his/her designee will review the investigative report and issue a written decision on the merits of the appeal within five (5) school days of receiving the notice of appeal.
  2. If the targeted student remains dissatisfied after the initial appeal to the Superintendent, the student may appeal to the NWESD 189 Board by filing a written notice of appeal with the Secretary of the Board on or before the fifth (5) school day following the date upon which the complainant received the Superintendent’s written decision.
  3. An appeal before the NWESD Board must be heard at the Board’s next regularly scheduled meeting. The NWESD Board will review the record and render a written decision on the merits of the appeal on or before the fifth (5th) school day following the hearing, and shall provide a copy to all parties involved. The Board’s decision will be the final NWESD 189 decision.

Step 6: Discipline/Corrective Action

The NWESD 189 will take prompt and equitable corrective measures within its authority on findings of harassment, intimidation or bullying. Depending on the severity of the conduct, corrective measures may include counseling, education, discipline, and/or referral to law enforcement.

Corrective measures for a student who commits an act of harassment, intimidation or bullying will be varied and graded according to the nature of the behavior, the developmental age of the student, or the student’s history of problem behaviors and performance. Corrective measures that involve student discipline will be implemented according to NWESD 189 Policy 3241, Classroom Management, Corrective Actions or Punishment.

If the conduct was of a public nature or involved groups of students or bystanders, the NWESD 189 should strongly consider programwide training or other activities to address the incident.

If staff have been found to be in violation of this policy and procedure, the NWESD 189 may impose employment disciplinary action, up to and including termination. If a certificated educator is found to have committed a violation of WAC 181-87, commonly called the Code of Conduct for Professional Educators, OSPI’s Office of Professional Practices may propose disciplinary action on a certificate, up to and including revocation. Contractor violations of this policy may include the loss of contracts.

Step 7: Support for the Targeted Student

Persons found to have been subjected to harassment, intimidation or bullying will have appropriate NWESD 189 support services made available to them, and the adverse impact of the harassment on the student shall be addressed and remedied as appropriate.

Immunity/Retaliation

No NWESD 189 employee, student, or volunteer may engage in reprisal or retaliation against a targeted student, witness, or other person who brings forward information about an alleged act of harassment, intimidation or bullying. Retaliation is prohibited and will result in appropriate discipline.

Other Resources

Students and families should use the NWESD 189’s complaint and appeal procedures as a first response to allegations of harassment, intimidation and bullying. However, nothing in this procedure prevents a student, parent/guardian, program, or NWESD 189 from taking action to remediate discrimination or harassment based on a person’s membership in a legally protected class under local, state or federal law. A harassment, intimidation or bullying complaint may also be reported to the following state or federal agencies:

Other NWESD 189 Policies and Procedures

Nothing in NWESD 189 Policy 3207 or NWESD Procedure 3207-P is intended to prohibit discipline or remedial action for inappropriate behaviors that do not rise to the level of harassment, intimidation or bullying as defined herein, but which are, or may be, prohibited by other NWESD 189 or program rules.

Presented to Board: 03/23/11
Reviewed: 04/27/11
Revised: 05/25/11
Revised: 02/25/15
Revised: 10/26/16

Date Revised: 10/26/16