5406-P – Leave Sharing Procedures

  1. A NWESD 189 employee is eligible to receive donated leave if the following conditions are met:
    1. The staff member suffers from, or has a relative or household member suffering from, an extraordinary or severe illness, injury, impairment, or physical or mental condition; is a victim of domestic violence, sexual assault, or stalking; needs time for parental leave; is sick or temporarily disabled because of pregnancy; or has been called to service in the uniformed services;
    2. The staff member’s condition or circumstance has caused or is likely to cause the staff member to:
      1. Go on leave-without-pay status; or
      2. Terminate his/her employment;
    3. The staff member’s absence and the use of shared leave are justified by documentation;
    4. The staff member has depleted, or will shortly deplete, his/her annual leave and sick leave reserves (a staff member who is sick or temporarily disabled because of pregnancy or using parent leave does not have to deplete all annual and sick leave reserves; he or she can maintain up to 40 hours of annual leave and 40 hours of sick leave in reserve);
    5. The staff member has abided by NWESD 189 rules regarding sick leave use; and
    6. The staff member has diligently pursued and been found to be ineligible to receive industrial insurance benefits.
    7. The Superintendent or designee will determine the amount of leave, if any, which a staff member may receive under this policy and procedure. However, a staff member will not receive more leave than the number of contracted days remaining in the current fiscal year. In the event that the condition requiring the employee’s absence continues beyond the current year, the employee will not receive a total of more than 522 days of donated leave during total NWESD 189 employment.

  2. NWESD 189 employees may donate leave as follows:
    1. A staff member who has an accrued annual leave balance of more than ten (10) days may request that the Superintendent or designee transfer a specified number of days to another person authorized to receive shared leave or to the NWESD 189’s annual leave pool. A staff member may not request leave to be transferred that would result in an accrued annual leave balance of fewer than ten (10) days;
    2. A donating staff member must retain a minimum of 176 hours of sick leave after the transfer;
    3. A staff member who does not accrue annual leave but who has an accrued sick leave balance of more than twenty-two (22) days may request that the Superintendent transfer a specified amount of sick leave to another person authorized to receive such leave, or to the NWESD 189’s shared leave pool. A staff member may not request a transfer that would result in an accrued sick-leave balance of fewer than twenty-two (22) days. Sick leave as defined in RCW 28A.400.300 means leaves for illness, injury, and emergencies;
    4. A staff member who receives personal holiday leave may request that the Superintendent or designee transfer a specified amount of personal holiday leave to another person authorized to receive shared leave, or to the NWESD 189’s shared leave pool. A staff member may request to transfer no more than eight (8) hours of personal holiday leave during any calendar year;
    5. The number of leave days transferred will not exceed the amount authorized by the donating staff member; and
    6. Any leave donated by a staff member that remains unused will be returned to the donor. To the extent administratively feasible, leave transferred by more than one staff member will be returned on pro-rata basis.
  3. Leave will be calculated on a day-donated and day-received basis.

Leave sharing requests will be initiated on Form 5406-F1.

Presented to Board: 06/27/90 (as 4615)
Revised: 08/22/90 (as 4615)
Revised: 02/26/92 (as 4615)
Revised: 10/23/96 (as 4615)
Revised: 05/23/01
Revised: 03/23/05
Revised: 11/15/10
Revised: 08/24/11
Revised: 06/27/18

Date Revised: 6/27/18