3231 – Student Records
The NWESD 189 will maintain those student records necessary for the educational guidance and/or welfare of students, for orderly and efficient operation of its cooperative programs and as required by law. All information related to individual students will be treated in a confidential and professional manner. The NWESD 189 will use reasonable methods to ensure that teachers and other school officials obtain access to only those education records in which they have legitimate educational interests. When information is released in compliance with state and federal law, the NWESD 189 and NWESD 189 employees are immune from civil liability unless they acted with gross negligence or in bad faith. Student records are the property of the NWESD 189 but will be available in an orderly and timely manner to students and parents/guardians. “Parent/Guardian” includes the State Department of Social and Health Services when a minor student has been found dependent and placed in state custody. A parent/guardian or adult student may challenge any information in a student record believed inaccurate, misleading, or in violation of the privacy or other rights of the student.
The NWESD 189 will retain records in compliance with the current, approved versions of the Local Government General Records Retention Schedule (CORE) and the School Districts and Educational Service Districts Records Retention Schedule, both of which are published on the Secretary of State’s website at: www.sos.wa.gov/archives/recordsretentionschedules.aspx.
Student records will be forwarded to other school agencies, including the member district referring the student to the NWESD 189 cooperative program, upon request. A high school student may grant authority to the NWESD 189 which permits prospective employers to review the student’s transcript. Parent/guardian or adult student consent will be required before the NWESD 189 may release student records other than to a school agency or organization, except as otherwise provided by law.
The superintendent or designee will establish procedures governing the content, management, and control of student records.
First Reading: 02/26/92 (as 6410)
Second Reading: 03/25/92 (as 6410)
Revised: 04/25/01 (recodified 3231)
Reviewed: 01/24/07
Revised: 03/24/10
Revised: 02/25/15
Revised: 01/23/19
Revised: 08/28/19
Revised: 08/25/21
Revised: 08/28/23
Reference:
CFR 34, Part 99
RCW 28A.150.510
RCW 28A.195.070
RCW 28A.225.151
RCW 28A.225.330
RCW 28A.230.120
RCW 28A.230.180
RCW 28A.600.475
RCW 28A.605.030
RCW 28A.635.060
RCW 40.24.030
RCW 9.02.100
RCW 70.02.220
RCW 70.02.240
RCW 70.02.265
WAC 392-172A
WAC 392-182
WAC 392-121-182
WAC 392-122-228
WAC 392-500-025
WAC 392-415
WAC 181-87-093
WAC 246-105
20 USC § 1232g
42 USC § 11431 et seq
42 CFR § 2.14
Cross Reference:
Policy 3211
Policy 4040
Date Revised: 08/28/2023