NWESD Policy Manual and Administrative Procedures

Series 1000 - The Board of Directors
Series 2000 - Instruction
Series 3000 - Students
Series 4000 - Community Relations
Series 5000 - Personnel
Series 6000 - Management Support

THE BOARD OF DIRECTORS
Organization    
1000 Legal Status and Operation of the Board (3/28/01)
Election    
1105 Director District Boundaries (10/22/08)
1105-F1 Map of Districts (5/25/11)
1110 Election (10/26/11)
1110-P Candidate Orientation Procedures (10/26/11)
1111 Oath of Office (4/25/01)
1111-F1 Director's Oath of Office Form (4/25/01)
1112 Board Member Orientation (4/25/01)
1114 Board Member Resignation (8/26/09)
1115 Vacancies (01/25/12)
1115-P Vacancies Procedures (3/28/01)
1115-F1 Application for Position on Board of Directors (3/28/01)
Board Organization    
1210 Annual Organizational Meeting, Election of Officers (3/28/01)
1220 Board Officers/Representatives and Duties of Board Members (3/28/01)
1230 Secretary (6/23/04)
1240 Committees (3/28/01)
1260 Legal Services (3/28/01)
Methods of Governance    
1310 Policy Adoption, Administrative Procedures and Manuals (3/28/01)
1320 Suspension of the Policy (3/28/01)
Meetings    
1400 Meeting Conduct, Order of Business and Quorum (8/22/12)
1400-P Meeting Conduct, Order of Business and Quorum Procedures (8/22/12)
1410 Executive or Closed Sessions (9/26/01)
1420 Proposed Agenda and Consent Agenda (8/22/12)
1420-P Agenda/Consent Agenda Procedures (10/23/02)
1430 Audience Participation (3/28/01)
1440 Minutes (4/28/10)
Principles of Operation    
1610 Conflict of Interest (3/28/01)
1620 Board/Superintendent Relations and Board/Staff Communications (4/24/13)
1620-P Superintendent/Board/Staff Relationships and Expectations Procedures (10/28/09)
1630 Evaluation of the Superintendent (3/28/01)
1630-P Evaluation of the Superintendent Procedures (3/28/01)
1630-F1 Evaluation of the Superintendent Form (10/26/05)
1630-F2 Performance Evaluation of the Superintendent Plus: Delta Form (3/28/01)
Board Member Benefits    
1731 Board Member Expenses (4/24/13)
Board Development    
1810 Annual Goals (3/28/01)
1810-P Annual Goals Procedures (3/28/01)
1820 Evaluation of the Board (3/28/01)
1820-P Evaluation of the Board Procedures (3/28/01)
1820-F1 Board Self Evaluation (9/23/10)
1822 Training and Development for Board Members (3/28/01)
1900 Appointment of Members to the Regional Committee on School District Organization (12/15/08)
1900-F1 Declaration of Candidacy 12/15/08)
     
INSTRUCTION
Program Development and Resources  
2020 Selection of Instructional Materials (4/25/12)
2020-P Selection and Challenge of Instructional Materials Procedures (8/24/11)
2020-F1 Questioned and Challenged Materials Form (3/28/01)
2021 Learning Resource Cooperative (LRC) (3/28/12)
2022 Electronic Information System (Networks) (11/13/12)
2022-P Electronic Resources Procedures/Safety Requirements (11/13/12)
2022-F1 Student Network User Agreement Form (8/24/11)
2022-F2 Photo/Image Release Form (4/29/08)
2022-F2R Photo/Image Release Form in Russian (5/23/12)
2022-F2S Photo/Image Release Form in Spanish (4/29/08)
2025 Copyright Compliance (4/25/12)
  Copyright Agent, Dr. Kathy Shoop  
2025-F1 NWESD 189 and Copyright Compliance Form (1/23/02)
2126 AIDS Prevention Education (1/28/09)
2126-F1 Request to Excuse Student from HIV/AIDS Prevention Education Form (3/28/01)
2161 Special Education and Related Services for Eligible Students (10/27/10)
2161-P Special Education and Related Services for Eligible Students Procedures (10/27/10)
2170 Requests for Services From Agencies Other Than School Districts (10/24/01)
2255 Alternative Learning Experience Programs (11/13/12)
2255-P Alternative Learning Experience Program Procedures (4/24/13)
2255-F1 Contracted Day Schooling Form (3/28/01)
Program Supplements    
2320 Field Trips and Excursions (3/28/01)
2320-P Field Trips and Excursion Procedures (3/28/01)
2320-F1 Overnight Excursion Request Form (3/28/01)
2320-F2 Assumption of Risk/Permission Slip Form (4/27/11)
Inservice    
2520 Professional Development Activities (6/23/04)
2530 Inservice Education Fund Criteria (3/28/01)
2530-P Inservice Education Funds Request/Procedures (6/23/04)
2530-F1 Request for Inservice Funds Form (3/28/01)
2530-F2 Inservice Program Evaluation Form (3/28/01)
     
STUDENTS
Qualifications of Attendance and Placement  
3110 Qualifications of Attendance and Placement (1/27/07)
3122 Excused and Unexcused Absences (8/24/11)
3122-P Excused and Unexcused Abences Procedures (1/23/13)
3144 Release of Information Concerning Student Sexual and Kidnapping Offenders (3/28/07)
3144-P Release of Information Concerning Student Sexual and Kidnapping Offenders Procedures (1/24/07)
Students' Rights and Responsibilities  
3200 Students' Rights and Responsibilities (1/27/07)
3207 Prohibition of Harassment, Intimidation, and Bullying (10/24/12)
3207-P Prohibition of Harassment, Intimidation, and Bullying Procedures (5/25/11)
3207-F1 Harassment, Intimidation, or Bullying (HIB) Incident Reporting Form (10/24/12)
3210 Non-Discrimination (1/23/13)
3210-P Non-Discrimination Procedures (10/24/12)
3210-F1 Student Discrimination/Sexual Harassment Incident Reporting Form (10/24/12)
3224 Student Dress (1/27/07)
3224-P Student Dress Procedures (5/23/01)
3230 Student Privacy and Searches (1/27/01)
3230-P Searches of Students and Their Property (4/25/01)
3231 Student Records (3/24/10)
3231-P Student Records Procedures (4/24/13)
3231-F1 Request to Gain Access to Student Records Form (4/25/01)
3231-F2 Consent to Release Student Records Form (4/25/01)
3231-F3 Record of Access to Student Records Form (4/25/01)
3232 Parent and Student Rights in Federal Programs (5/23/01)
3240 Student Conduct (1/27/07)
3240-P Student Conduct Procedures (5/23/01)
3241 Classroom Management, Corrective Actions, or Punishment (6/23/10)
3241-P Corrective Actions, or Punishment Procedures (6/23/10)
Emergency Procedures    
3413 Student Immunization (10/24/12)
3413-P Student Immunization and Life Threatening Health Conditions (11/13/12)
3414 Infectious Diseases (9/26/07)
3414-P Infectious Diseases Procedures (4/24/13)
3414-F1 Head Lice Treatment Verification Form (4/25/01)
3416 Student Medications (10/24/12)
3416-P Student Medications Procedure (10/24/12)
3416-F1 Authorization for Administration of Oral Medication in Cooperative Programs Form (4/25/01)
3416-F2 Medications Log Form (4/25/01)
3416-F3 Medications Error Report Form (4/25/01)
3416-F4 End-of-Year Parent/Guardian Medication Pick-Up Notice Form (4/25/01)
3419 Self-Administration of Asthma and Anaphylaxis Medications (10/24/12)
3419-P Self-Administration of Asthma and Anaphylaxis Medication Procedure (10/24/12)
3419-F1 Authorization for Self-Administration of Asthma and Anaphylaxis Medication (9/15/05)
3420 Anaphylaxis Prevention (10/24/12)
3420-P Anaphylaxis Prevention Procedure (10/24/12)
3420-F1 Student Health History (11/16/09)
3420-F2 Food Allergy Assessment Form (11/16/09)
3420-F3 Bee or Insect Allergy Assessment Form (11/16/09)
3420-F4 Life-Threatening Allegy Care Plan (11/16/09)
3420-F5 Children with a Life-Threatening Food Allergy Diet Prescription for Meals at School (11/16/09)
3420-F6 Authorization for Exchange of Medical Information (11/16/09)
3421 Child Abuse, Neglect, and Exploitation Prevention (4/28/10)
3421-P Child Abuse, Neglect, and Exploitation Procedures (4/28/10)
3421-F1 Report Form for Child Abuse Cases Form (3/24/04)
     
  COMMUNITY RELATIONS  
Member District Communications/Public Relations  
4000 Member District Communications/Public Relations (6/23/04)
4040 Public Access to NWESD 189 Records (5/23/12)
4040-P Public Access to NWESD 189 Records Procedures (5/23/12)
4050 Endorsement of Educational Materials (5/23/01)
Safe and Orderly Learning Environment  
4200 Safe and Orderly Learning Environment (4/24/13)
4200-P Safe and Orderly Learning Environment Procedures (4/25/01)
4210 Regulation of Dangerous Weapons on NWESD 189 Premises (8/23/06)
4215 Use of Tobacco and Nicotine Substances (1/26/11)
4220 Complaints Concerning Staff or Programs (4/25/01)
4220-P Complaints Concerning Staff or Programs Procedures (4/25/01)
4260 Use of NWESD 189 Facilities/Equipment (01/25/12)
4260-P Use of NWESD 189 Facilities/Equipment Procedures (11/20/06)
4260-F1 Facility/Equipment Use Form (01/25/12)
Relations with the Law Enforcement, Child Protective Agencies, and County Health Departments  
4310 Relations with the Law Enforcement, Child Protective Agencies, and County Health Departments (5/23/01)
4310-P Relations with Law Enforcement Agencies, Child Protective Agencies, and County Health Departments Procedures (4/28/10)
4310-F1 Agency Interview of Student Without NWESD 189 Personnel Present Form (5/23/01)
4315 Release of Information Concerning Sexual and Kidnapping Offenders (5/23/01)
     
PERSONNEL
Staff Recruitment, Selection and Assignment  
5000 Staff Recruitment and Selection of Staff (8/22/12)
5000-P Staff Recruitment and Selection of Staff Procedures (6/23/04)
5001 Hiring and Employment of Retired School Employees (2/22/12)
5005 Employment of Staff (4/27/11)
5005-P Employment of Staff/Citizenship Status Procedures (12/12/11)
5005-F1 Notice of Continued Employment Form (5/26/04)
5005-F2 Employment Eligibility Verification Form (5/26/04)
5005-F3 Request for Criminal History Information Form (5/26/04)
5005-F4 Federal Bureau of Investigation Fingerprinting Form (5/26/04)
5005-F5 Washington State Sexual Misconduct Release (6/23/04)
5010 Nondiscrimination (10/24/12)
5010-P Nondiscrimination Grievance Procedures (10/24/12)
5010-F1 Employee Disability Accommodation Form (4/22/09)
5010-F2 Authorization for Disclosure of Health Care Information (4/22/09)
5011 Sexual Harassment (10/24/12)
5011-P Sexual Harassment Procedures (10/24/12)
5022 Employee Rights and Responsibilities (2/26/03)
5050 Contracts (3/27/13 )
5050-F1 Independent Contractor Agreement (ICA) (6/23/10)
Pre-Employment    
5120 Certification (6/27/01)
Employment Practices    
5201 Drug-Free Workplace (4/24/13)
5201-F1 Notice to Employees Engaged in NWESD 189 Work Form (5/23/01)
5201-F2 Certification Regarding Drug-Free Working Requirements Form (5/23/01)
5215 Assignment Transfer of Administrative Staff (5/23/01)
5222 Job-Sharing Staff Members (8/27/03)
5225 Telecommuting Agreements (1/26/11)
5225-P Telecommuting Evaluation Checklist/Procedure (11/17/08)
5225-F1 Employee Telecommuting Agreement (1/26/11)
5230 Job Descriptions/Responsibilities (6/23/04)
5230-P Job Descriptions/Responsibility Procedures (6/23/04)
5230-F1 Training in Evaluation of Teachers Form (5/23/01)
5231 Work Day/Week/Holiday (12/14/09)
5240 Staff Evaluation (4/24/13)
5240-P Evaluation of Staff Procedures (4/24/13)
5240-F1 Observation Form (5/23/01)
5240-F2 Teacher Evaluation Report Form (5/23/01)
5240-F3 Annual Emphasis Goals

(3/23/11)

5240-F4 Evaluation Report Administrator/Supervisor Form (3/23/11)
5240-F5 Evaluation Report Professional/Technical-Classified Form (3/23/11)
5240-F6 Employee Self-Evaluation Form Administrator/Supervisor (3/23/11)
5240-F7 Employee Self-Evaluation Professional/Technical-Classified (3/23/11)
5251 Conflicts of Interest (5/23/01)
5251-P Conflicts of Interest Procedures (5/23/01)
5251-F1 Request for Approval of Outside Employment Form (5/23/01)
5252 Employee Publishing and Research (6/23/10)
5253 Maintaining Professional Staff/Student Boundaries (9/22/11)
5253-P Maintaining Professional Staff/Student Boundaries Procedures (9/22/11)
5254 Staff Participation in Political Activities (01/25/12)
5254-P Staff Participation in Political Activities Procedures (8/24/11)
5260 Personnel Records (6/27/01)
5260-P Personnel Records Procedures (6/23/04)
5271 Reporting Improper Governmental Action (5/23/01)
5271-P Reporting Improper Governmental Action Procedures (5/23/01)
5274 Resolution of Staff Complaints/Grievances (10/24/12)
5274-P Resolution of Staff Complaints/Grievances Procedures (10/24/12)
5274-F1 Staff Complaint/Grievance Filing Form (10/24/12)
5280 Termination of Employment (4/24/13)
5280-P Termination of Employment Procedures (4/24/13)
5280-F1 Classified Employee Performance Deficiency Report Form (8/27/03)
5281 Disciplinary Action and Discharge (3/23/05)
5281-P Disciplinary Action and Discharge Procedures (3/23/05)
Compensation and Employment Benefits  
5310 Compensation (8/24/05)
5314 Tax Deferred Annuity/Compensation (8/27/08)
5314-P Tax Deferred Annuity Procedures (8/27/08)
5314-F1 Salary Reduction Agreement Form (5/23/01)
5315 Writs of Garnishment/Employee Dismissal (5/23/01)
5315-P Writs of Garnishment/Employee Dismissal Procedures (5/23/01)
Personnel Leave    
5400 Personal Leave (10/23/02)
5401 Sick Leave (11/17/08)
5403 Emergency Leaves (6/24/09)
5404 Family Leave (12/12/11)
5404-F1 Family Leave Request Form (12/18/02)
5404-F2 Certification of Health Care Provider Form (12/18/02)
5406 Leave Sharing (3/23/05)
5406-P Leave Sharing Procedures (8/24/11)
5406-F1 Leave Sharing Request Form (4/27/05)
5406-F2 Leave Sharing/Donation Form (8/22/01)
5407 Military (8/25/10)
5407-P Military Leave Procedures (9/26/01)
5408 Jury Duty and Subpoena Leave (4/22/09)
5409 Discretionary Leave (5/23/01)
5410 Calendar (5/23/01)
5411 Annual Leave/Vacation (9/24/03)
Staff Development    
5520 Staff Development (6/27/01)
Auxiliary Personnel    
5630 Volunteers/Interns (4/27/11)
5630-P Volunteer/Intern Procedures (4/27/11)
     
MANAGEMENT SUPPORT
Program Planning, Budget Preparation, Adoption, and Implementation  
6000 Program Planning, Budget Preparation, Adoption and Implementation (12/12/11)
6000-P Payroll: Authorization and Control Procedures (10/1/02)
6010 Fiscal Year (6/27/01)
6020 System of Funds and Accounts (6/27/01)
6030 Financial Reports (4/25/01)
6040 Expenditures in Excess of Budget (6/27/01)
6050 Fixed Assets (01/25/12)
6050-P Fixed Asset Accounting Procedures (8/25/10)
6050-F1 Fixed Asset Input Form (8/25/10)
6050-F2 Fixed Asset Relocation Form (8/25/10)
6050-F3 Asset Disposal Form (8/25/10)
6060 Cooperatives (4/28/10)
6070 Grant Award and Compliance (8/26/09)
6070-P Grant Award and Compliance Procedures (8/26/09)
6070-F1 NWESD Federal Grant Program Manager/Director Summary of Common Federal Requirements/Assurances Form (8/25/10)
Rental or Lease of Real Property    
6112 Rental or Lease of District Real Property (6/27/01)
6114 Gifts/Donations (8/22/07)
6119 Uncollected Revenue/Unclaimed Warrants (8/27/08)
6120 Investment of Funds (8/27/08)
6130 Indirect Costs (11/17/08)
6130-P Indirect Costs Procedures (6/27/01)
6140 Royalties (6/27/01)
Purchasing Authorization and Control    
6210 Purchasing: Authorization and Control (6/27/01)
6210-P Purchasing: Authorization and Control Procedures (3/27/13 )
6210-F1 Purchase Order Language Form (12/18/02)
6210-F2 Acknowledge Receipt of Grant and Acceptance of Terms/Conditions Form (8/25/10)
6210-F3 Approval to Pay/Certification Sub-Recipient Monitoring Form (12/18/02)
6210-F4 NWESD 189 Credit Card Authorization and Use Agreement (8/22/07)
6210-F5 Staff Named Credit Card Authorization and Use Agreement (8/22/07)
6210-F6 Inter-Department Credit Card Authorization and Use Agreement (8/22/07)
6213 Reimbursement for Travel Expenses (8/22/07)
6213-P Reimbursement for Travel Expenses Procedures (3/24/10)
6213-F1 Northwest ESD 189 Advance Travel Request Form (4/25/12)
6213-F2 Prior Meal Reimbursement Authorization Form (11/13/12)
6213-F3 Travel & Expense Report Form (3/24/10)
6213-F4 Statement for Claiming Exception to the Maximum Lodging Amount Form (4/25/12)
6213-F5 Educational Service District 189 Approval Form for Non-Staff Travel (1/2/04)
6213-F6 Request for Approval for Meeting/Workshop Meal or Refreshment Cost Support (3/23/05)
6213-F7 Exception Statement for Submitting Travel Documentation in Excess of 60 Days (8/26/09)
6215 Voucher Certification and Approval (8/27/08)
6220 Bid and Quotations (11/17/08)
6250 Cellular/Long Distance Telephone Use (4/25/12)
6250-P NWESD 189 - Provided Cellular/Long Distance Telephone Use Procedure (9/27/12)
6250-F1 Cellular Telephone/Mobile Cellular Device (MCD) Use Agreement (4/25/12)
6250-F2 Cellular Telephone Responsibility Agreement for Custodian of Program Telephone (4/25/12)
6250-F3 Cellular Telephone Responsibility Agreement for Temporary Custodian of Program Telephone (2/22/12)
6260 Student Incentives (6/27/01)
6260-P Student Incentives Procedures (8/27/08)
6260-F1 Request for Approval for Implementing a Student Incentive Program Form (6/27/01)
6260-F2 Student Incentive Program Report of Items to Purchase with Report of Utilization Form (6/27/01)
Risk Management    
6500 Risk Management (4/28/10)
6500-P Risk Management Procedures (12/15/08)
6500-F1 Risk Management Notification Form (12/15/08)
6500-F2 Employee Use of Personal Vehicles Form (4/22/09)
6500-F3 Standard Tort Claim Form (4/28/10)
6500-F4 Instructions for Completing a Tort Claim Form (4/28/10)
6510 Emergencies (6/27/01)
6510-P Emergencies Procedures (6/27/01)
6510-F1 Bomb Threat Report Form (3/28/01)
6510-F2 Emergency Drill Record Form (3/28/01)
6511 Staff Safety (6/27/01)
6511-P Staff Safety Procedures (6/27/01)
6512 Infection Control Program (3/24/10)
6512-P Infection Control Procedures (3/24/10)
6512-F1 Immunization History for School Personnel Form (6/27/01)
6530 Insurance (6/23/10)
6530-P Workers' Compensation Procedures (8/26/09)
6530-F1 Request for L&I Disability Insurance and Sick Leave Payments (8/26/09)
6540 Privately-Owned Property (6/27/01)
6540-F1 Authorization for Use of Personal-Owned Equipment Form (3/28/01)
6570 Records Management and Retention Policy (8/24/11)
6570-P Records Management and Retention Procedures (8/24/11)
6570-F1 Record Retention - Storage/Disposal Form (6/27/01)
6571 NWESD 189-Owned Equipment (8/24/11)
6571-P NWESD 189-Owned Equipment/Electronic Resources Procedures (2/22/12)
6571-F1 Equipment Checkout Agreement Form (3/28/01)
6571-F2 Staff Network User Agreement Form (8/24/11)
NWESD 189-Provided Vehicle Procedures    
6640 NWESD 189-Provided Vehicles (6/27/01)
6640-P NWESD 189-Provided Vehicles Procedures (4/27/11)
Energy/Waste Management    
6810 Energy/Waste Management (6/27/01)
6881 Sale of Surplus Equipment and/or Materials (6/27/01)
6882 Sale of Real Property (8/24/11)
6895 Pesticide Notification, Posting and Record Keeping (4/27/11)
6895-P Pesticide Notification, Posting and Record Keeping Requirement Procedures (4/27/11)
6905 Site Acquisition/Lease (4/22/09)

 

If you need additional assistance please contact one of the NWESD staff members below for more information.

First Name Last Name Job Title Phone Number Email Us Profile
Jerry Jenkins Superintendent 360-299-4003 Email Profile
Joni Morrell Superintendent's Administrative Assistant 360-299-4002 Email Profile